8 school sites
LocationLondon
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Customer Stories
How MagicBooking Empowered Boom Sports to Scale to 8 School Sites (London)
The aspect that I couldn’t live without is the automatic reconciliation for payments and payment options that MagicBooking offers. – Clara, Operations & Admin Manager, Boom Sports
3 min readMeet Boom Sports
Boom Sports is a London-based provider of sports coaching in schools, holiday camps, sports parties, and wraparound care, having recently passed its 10th year in business and now heading into its eleventh. The team includes founders and directors including Giuseppe, alongside Operations and Admin Manager Clara.
As Boom Sports grew from running holiday camps at a single school to delivering sports coaching, camps, and wraparound care across six, seven, and eventually eight school sites, the systems that worked in year one couldn’t keep up with a decade of growth.
Challenges
Before MagicBooking, Boom Sports ran its bookings, payments, and registers through Excel spreadsheets – a process that became increasingly unmanageable as the business expanded across multiple sites.
“I was pretty much doing everything through an Excel spreadsheet. It’s simple to do that when you’ve only got one school, but when you’re progressing and getting bigger quickly, trying to manage six, seven, eight schools of bookings of hundreds of children coming in, it’s very difficult, and MagicBooking has made it much easier to maintain that all in one place.” – Clara, Operations & Admin Manager, Boom Sports
Key Issues
- Bookings, payments, and registers all managed manually through Excel spreadsheets
- A process that worked for one site but couldn’t scale across multiple schools
- Hundreds of children’s bookings to track across six, seven, and eight school sites at once
- Manual payment tracking taking up significant admin time
- Printing and sending registers to schools by hand
Solution: MagicBooking’s Holiday Camp Booking Software
Boom Sports moved to MagicBooking to bring bookings, payments, and registers across every school site into one central system.
“MagicBooking has made it much easier to maintain that all in one place.” – Clara, Operations & Admin Manager, Boom Sports
Key Features of MagicBooking’s Holiday Camp Booking Software
- Multi-site booking management, with every school’s bookings held in one central space
- Automatically updating digital registers, sent straight to schools
- Automated payment tracking and reconciliation, replacing manual tracking
- Automated Tax-Free Childcare (TFC) processing, alongside support for Universal Credit and childcare grant payment schemes
- Parent self-service for bookings, amendments, and cancellations
Impact
Since implementing MagicBooking, Boom Sports has cut admin time significantly, simplified payments across multiple payment types, and freed up staff to focus on the children in their care.
Major Time Savings on Admin
Manually tracking payments across multiple sites used to take up a huge amount of staff time. That’s no longer the case.
“I think the first thing is time-saving on an admin side. I’m not sitting there all day, or Clara’s not sitting all day now just trying to track payments manually. It’s automatic. It saves so much time.” – Giuseppe, Founder & Director, Boom Sports
Automatic Registers & Central Booking Management
Registers that once had to be tracked and distributed manually now update and send themselves.
“The ease of tracking bookings with registers that just automatically update. It’s all in a central space.” – Giuseppe, Founder & Director, Boom Sports
“One example of this would be that I don’t have to send out or print any registers. It’s sent straight to the schools, and it takes out that task for me.” – Clara, Operations & Admin Manager, Boom Sports
Automated Payments, Including Tax-Free Childcare
For Clara, the standout feature is how MagicBooking handles payment reconciliation across multiple payment types.
“The aspect that I couldn’t live without is the automatic reconciliation for payments and payment options that MagicBooking offers, including tax-free childcare, universal credit, and the Child Grant Payment Service.” – Clara, Operations & Admin Manager, Boom Sports
“The fact the TFC side of it has now become automated has made it easier for us, but also for parents.” – Giuseppe, Founder & Director, Boom Sports
More Independence for Parents, More Time for Staff
MagicBooking has also changed the day-to-day experience for both parents and the Boom Sports team.
“MagicBooking has improved things for staff and parents by allowing parents to have that independence to make bookings, amend bookings, any cancellations. For staff, it saves us time on administration and allows us to spend more time with kids.” – Giuseppe, Founder & Director, Boom Sports
The Final Word
For Boom Sports, the benefits of switching to MagicBooking go well beyond any single feature.
“To be honest, the list can go on, [these are just] the main day-to-day ones where we feel it’s just so much easier, and it does save a lot of time.” – Giuseppe, Founder & Director, Boom Sports
Ready to Scale Your Holiday Camps Without Scaling Your Admin?
If you’re managing bookings across multiple sites through spreadsheets, manually tracking payments, or printing registers by hand, it doesn’t have to stay that way.
Book a free MagicBooking demo and see how our holiday camp booking software could bring every site, every payment type, and every register into one central system.
No pressure. No obligation. Just see how much simpler running multiple sites could be.
