Trip Features

Ideal to manage residential and day trips

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Allow parents to pay in full or in instalments

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Send SMS & emails to a targeted audience or all parents

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Suitable for both residential and day trips

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From registers and invoices through to reminders

Flexible payment plans

The system gives you the flexibility to choose what payment type you accept for each trip; whether it’s a full upfront payment for a trip to the museum or an instalment payment plan for a residential trip to a farm in Gloucestershire.

The instalment option provides the ability to spread the cost of a trip over a number of months leading up to the trip date. The instalment plan has the option to automatically charge the parent’s card on their chosen day each month.

Flexible payment plans

The system gives you the flexibility to choose what payment type you accept for each trip; whether it’s a full upfront payment for a trip to the museum or an instalment payment plan for a residential trip to a farm in Gloucestershire.

The instalment option provides the ability to spread the cost of a trip over a number of months leading up to the trip date. The instalment plan has the option to automatically charge the parent’s card on their chosen day each month.

Parent communication

The parent communication module allows you to send emails and SMS messages to all parents or just a select group of parents, such as those booked on for particular days or trips.

Further to this, the system allows you to schedule your communication for a specific time or date, providing you with the flexibility to broadcast your messages at the right time for you.

System generated communications such as booking confirmations and reminders are automatically sent by the system.

Parent communication

The parent communication module allows you to send emails and SMS messages to all parents or just a select group of parents, such as those booked on for particular days or trips.

Further to this, the system allows you to schedule your communication for a specific time or date, providing you with the flexibility to broadcast your messages at the right time for you.

System generated communications such as booking confirmations and reminders are automatically sent by the system.

Flexible trip types

Trips can be set-up as a day trip or a residential trip, with the system offering the flexibility to set up all information about the trip including:

  • Duration
  • Detailed description about the trip
  • What needs to be brought with the children – this can be supported by additional media files where necessary (a PDF or image file)
  • Number of spaces available
  • Eligibility (by age group or class)
  • Cost of the trip
  • Payment method
  • Cancellation terms

Flexible trip types

Trips can be set-up as a day trip or a residential trip, with the system offering the flexibility to set up all information about the trip including:

  • Duration
  • Detailed description about the trip
  • What needs to be brought with the children – this can be supported by additional media files where necessary (a PDF or image file)
  • Number of spaces available
  • Eligibility (by age group or class)
  • Cost of the trip
  • Payment method
  • Cancellation terms

Automated document generation

The system automatically generates all necessary documents:

  • An invoice is sent to the parent and is also available to view via their account
  • A booking confirmation is sent to the parents
  • Reminders of upcoming payments or notifications for missed instalments
  • The attendance register for the trip, which can be viewed at any time leading up to the trip and beyond. Children can be marked as present or absent on the register.

Automated document generation

The system automatically generates all necessary documents:

  • An invoice is sent to the parent and is also available to view via their account
  • A booking confirmation is sent to the parents
  • Reminders of upcoming payments or notifications for missed instalments
  • The attendance register for the trip, which can be viewed at any time leading up to the trip and beyond. Children can be marked as present or absent on the register.

 

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